Effective Date: 2026-03-07

This Privacy Policy explains how Kivify Inc. (“Kivify”, “we”, “us”, “our”) collects, uses, discloses, and protects personal information when you visit our website (the “Site”), submit forms, or otherwise interact with us.

1. Information We Collect

1.1 Information you provide

·         Contact details (e.g., name, email, phone, company, role).

·         Project/engagement details submitted via forms (e.g., Free Project Assessment).

·         Communications you send to us (emails, messages, attachments).

1.2 Information collected automatically

·         Device and usage data (e.g., IP address, browser type, pages viewed, time on site).

·         Cookies and similar technologies (see Section 6).

2. How We Use Information

We use personal information to:

·         Respond to inquiries and administer the Free Project Assessment.

·         Provide, operate, and improve our services and Site.

·         Communicate with you about services, updates, and administrative information.

·         Maintain security, prevent fraud, and enforce our terms.

·         Comply with legal obligations.

3. Legal Bases / Consent (General)

Where required by law, we rely on consent or other lawful bases to collect and use personal information. You may withdraw consent subject to legal or contractual restrictions and reasonable notice.

4. How We Share Information

We do not sell your personal information. We may share information with:

·         Service providers that support our operations (e.g., website hosting, analytics, email/CRM), under confidentiality obligations.

·         Professional advisors (e.g., legal, accounting) as needed.

·         Authorities or parties where required by law, or to protect rights, security, or prevent fraud.

·         A successor entity in the event of a merger, acquisition, or business transfer (subject to applicable law).

5. Data Retention

We retain personal information only as long as necessary for the purposes described above, unless a longer retention period is required or permitted by law.

6. Cookies and Analytics

We may use cookies and similar technologies to improve the Site and understand usage. You can manage cookies through your browser settings. Some features may not function properly if cookies are disabled.

If we use analytics tools (e.g., Google Analytics), those providers may collect information under their own policies.

7. Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of transmission or storage is 100% secure and we cannot guarantee absolute security.

8. International Transfers

Depending on our service providers and operations, personal information may be processed outside your jurisdiction. Where applicable, we take steps to ensure appropriate safeguards are in place.

9. Your Rights and Choices

Depending on your jurisdiction, you may have rights to access, correct, or delete personal information, and to request information about how it is used and shared. To make a request, contact us using the details below.

If you are a Canadian resident, you may also have rights under PIPEDA and applicable provincial privacy laws.

10. Children’s Privacy

The Site is not intended for children under the age of 13 (or the age defined by applicable law). We do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on the Site with a revised Effective Date.

12. Contact Us

If you have questions or requests about this Privacy Policy, contact:

Email: [email protected]